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Automated agenda packet transcript and first-pass audit leads
Miami Agenda Packet 10/19/2026 #6162
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THE MIAMI DOWNTOWN REDEVELOPMENT AUTHORITY (MDRA) MET IN REGULAR MEETING MONDAY, SEPTEMBER 21, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 4:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Lynn Forkum, Chairman Kyla Jones, Trustee Cori Stotts, Trustee Joe Morgan, Trustee Jordan Boyd, Trustee (Absent) Bo Reese, Trustee (Absent) Brian Estep, Trustee (Absent) The agenda was filed in the office of the City Clerk and posted in the main hallway and the north outside entryway of the Civic Center and by posting on www.miamiok.gov starting at 10:40 AM on September 18, 2026, pursuant to 25 O.S. § 311(9) (a) and (b). THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Forkum called the meeting to order at 4:00 PM. Public Input and Unscheduled Personal Appearances None. Consent Agenda By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends items 4 and 5 be placed on the consent agenda. Trustee Morgan moved to approve Item #4 (Minutes: August 17, 2026) and Item #5 (Claims: September 2026). Trustee Stotts made the second. The Trust was polled with the following results: Morgan: Aye, Stotts: Aye, Jones: Abstain, Chairman Forkum: Aye, Reese: Absent, Boyd: Absent, Estep: Absent Chairman Forkum declared the motion carried. Minutes: August 17, 2026 Moved to the consent agenda. Claims: September 2026
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Moved to the consent agenda. Financial Report Sherry White gave a financial report for the Coleman. The numbers appear low or trending negative, but shows are beginning to kick off for the fiscal year. These numbers are just from August, and do not show the entire picture. none Coleman Managing Director’s Report Danny Dillon gave the Coleman report. Not too much new, shows are on sale now, and groups have been steady coming in. The Coleman is remaining busy until Christmas. Last Saturday, September 19, The Coleman showed a documentary on Route 66. It is to be shown on PBS after the tour. The Miami section was good. The documentary was filmed early 2025. Guests came to watch from at least 10 states. Concerning the shops, Cultivate and Create is now open, and there has been a new project concerning the tile work. Friends of the Coleman voted to cover the bill. none Main Street Update Jesse Black reported on Main Street. Main Street had the first ever 66 Junktique Market. Numbers from placer were not ready yet, but it had good attendance. The next major event downtown is Bull Bash, and Main Street is getting ready for Sweet Street and Holiday Market. none Other New Business, if any, Which has Arisen since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting Danny stated since Sweet Street is on the 30th, The Coleman has been considering the idea of having a Halloween Night at the Coleman planned. They are checking for interest. Trustee Community Announcements Adjournment Trustee Jones made a motion to adjourn. Trustee Stotts made the second. The Trust was polled with the following results: Jones: Aye, Stotts: Aye, Morgan: Aye, Chairman Forkum: Aye, Reese: Absent, Boyd: Absent, Estep: Absent Chairman Forkum declared the motion carried. Adjourned at 4:13 P.M.
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________________________ _______________________ ___________________ Trustee Estep Trustee Morgan Trustee Jones ________________________ _______________________ _________________ Trustee Stotts Trustee Reese Chairman Forkum ___________________ Trustee Boyd Attest: __________________________
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MDRA
DATE 9.14.26
VENDOR DESCRIPTION
COLEMAN THEATRE EXPENSES
LAKELAND OFFICE QUARTERLY COPIER OVERAGES - 5.5.26 - 8.4.26 $ 2.41
AUTHORIZE.NET CC FEES - AUGUST $ 61.20
BRAVO ARTS TICKET SALES - AUGUST $ 286.00
INTEGRIS MIAMI BOXED LUNCHES - 40 $ 480.00
HENRY'S WELDING SUPPLY CARBON DIOXIDE $ 63.78
HOMETOWN DEALS ADS - SEPTEMBER $ 85.00
HOMETOWN DEALS ADS - AUGUST $ 85.00
KONE ELEVATOR MAINTENANCE - SEPTEMBER $ 378.42
APEX HYDRANT INSTALL - PO #27-00282 $ 925.00
AIR WISE HEATING & AIR LABOR & PARTS - PO #27-00290 $ 1,437.50
AIR WISE HEATING & AIR LABOR & PARTS - PO #27-00290 $ 535.60
PEPSI COLA SODA - PO #27-00360 $ 1,929.75
SODEXO BOXED LUNCHES - 50 - PO #27-00377 $ 600.00
HK ELECTRIC LABOR - PO #27-00373 $ 735.00
FIRST AMERICAN CC FEES - AUGUST - PO #27-00410 $ 321.19
TOTAL $ 7,925.85
COLEMAN CREDIT CARD CHARGES - 7.2.26 - 7.15.26
ASCAP LICENSE FEE $ 322.48
TOTAL $ 322.48
OFF-CYCLE CHECKS/DRAFTS
RODERICK RODRIQUEZ SHOW PAYOUT $ 5,935.20
TOTAL $ 5,935.20
CITY OF MIAMI SALARIES & BENEFITS - 8.6.26 $ 12,045.44
CITY OF MIAMI SALARIES & BENEFITS - 8.20.26 $ 7,435.27
CITY OF MIAMI SALARIES & BENEFITS - 9.3.26 $ 6,700.17
TOTAL COLEMAN & MAIN STREET FUND $ 40,364.41Packet Page 6
MDRA
DATE 10.19.26
VENDOR DESCRIPTION
COLEMAN THEATRE EXPENSES
DEPT OF PUBLIC UTILITIES POSTAGE - SEPTEMBER $ 3.90
KONE ELEVATOR MAINTENANCE - OCTOBER $ 378.42
RITE TEMP LABOR $ 200.00
AUTHORIZE.NET CC FEES - SEPTEMBER $ 94.80
INTEGRIS MIAMI HOSPITAL BOX LUNCHES $ 300.00
INTEGRIS MIAMI HOSPITAL BOX LUNCHES $ 180.00
HUGO'S INDUSTRIAL SUPPLY TISSUE & TOWELS $ 370.69
B & B HEAT & AIR LABOR $ 104.00
D-LUX RENOVATIONS LABOR & MATERIALS - PO #27-00522 $ 450.00
RED RIVER PIPE ORGAN SERVICE LABOR & TRAVEL - PO #27-00472 $ 1,487.66
INTEGRIS MIAMI HOSPITAL BOXED LUNCHES - PO #27-00473 $ 528.00
SODEXO DINNER - PO #27-00406 $ 569.20
SODEXO DINNER - PO #27-00407 $ 981.91
SODEXO DINNER - PO #27-00408 $ 1,012.88
SODEXO DINNER - PO #27-00430 $ 611.68
AIR WISE HEATING & AIR LABOR & MATERIALS - PO #27-00257 $ 2,410.00
AIR WISE HEATING & AIR LABOR & MATERIALS - PO #27-00458 $ 28,000.00
HK ELECTRIC LABOR - PO #27-00436 $ 840.00
FIRST AMERICAN CC FEES - SEPTEMBER - PO #27-00589 $ 1,127.66
PAGET FILMS TICKET SALES - PO #27-00586 $ 3,200.00
MIAMI LITTLE THEATRE TICKET SALES - PO #27-00564 $ 11,830.00
RICK COOK TICKET SALES - PO #27-00585 $ 6,000.00
DENNIS JAMES ARTIST FEES - PO #27-00563 $ 2,000.00
TOTAL $ 62,680.80
COLEMAN CREDIT CARD CHARGES - 8.16.26 - 9.1.26
HUGHES WOOD $ 46.63
HUGHES WOOD $ 13.32
FACEBOOK ADS $ 56.93
TOTAL $ 116.88
COLEMAN CREDIT CARD CHARGES - 9.2.26 - 9.15.26
LOCKE ELECTRIC $ 19.72
LOCKE LED KIT $ 62.70
AMAZON MAILBOXES $ 83.88
FACEBOOK ADS $ 193.00
LOCKE FITTINGS $ 166.47
TOTAL $ 525.77
MAIN STREET EXPENSES
DEPT OF PUBLIC UTILITIES POSTAGE - SEPTEMBER $ 2.34Packet Page 7
TOTAL $ 2.34
MAIN STREET CREDIT CARD CHARGES - 8.2.26 - 8.15.26
WAL-MART TRASH BAGS $ 22.86
HUGO'S INDUSTRIAL SUPPLY TRASH BAGS $ 80.47
TOTAL $ 103.33
CITY OF MIAMI SALARIES & BENEFITS - 9.17.26 $ 7,684.24
CITY OF MIAMI SALARIES & BENEFITS - 10.1.26 $ 7,378.04
TOTAL COLEMAN & MAIN STREET FUND $ 78,491.40Packet Page 8
MIAMI DOWNTOWN REDEVELOPMENT AUTHORITY (MDRA)
REGULAR MEETING SCHEDULE FOR 2027
Meetings will be held in the Miami Civic Center
129 5th Avenue NW, Miami, Oklahoma
4:00 PM
The Authority normally meets the 3rd Monday of each month. The January and February meetings will be on
the 3rd Tuesday due to a holiday falling on Monday in 2026.
Tues Jan 19 4:00 PM Mon July 19 4:00 PM
Tues Feb 16 4:00 PM Mon Aug 16 4:00 PM
Mon Mar 15 4:00 PM Mon Sept 20 4:00 PM
Mon April 19 4:00 PM Mon Oct 18 4:00 PM
Mon May 17 4:00 PM Mon Nov 15 4:00 PM
Mon June 21 4:00 PM Mon Dec 20 4:00 PM
PERSON FILING NOTICE: Danny Dillon, Managing Director, Coleman Theatre
103 North Main Street, Miami, OK 74354
Phone: 918 540-2425
Must be filed with the City Clerk prior to December 15, 2026
APPROVED BY MDRA Board ____________________ ______, 2026
FILED IN THE OFFICE OF THE CITY CLERK ____________________ _______, 2026
POSTED IN THE MAIN LOBBY OF THE MIAMI CIVIC CENTER ON ____________________ ______, 2026
________________________
Melissa Moore, City Clerk